2. Or you can click on the Events tab. From the Events menu, click on Add Event, School Dance, and click Continue.

Required Settings

The Event Type will atomically default to School Dance and Prom.

 

Add/Edit Participant(s) for your event by searching in the Add another school box. Your school will be listed as the Home & Financial school by default.

Hint: Pay attention to the school's logo, city, and state. This can make sure you choose the correct one.

 

Define the Event Date and Time. This is the actual time your event will start and end. The time zone will automatically be set to your school’s time. You can also choose the All Day Event option by turning the toggle on (green). 

 

You can specify an Event Name here to reflect the theme of your prom. This name will appear on your school's public GoFan website.

 

Gate Opening Time controls when prom tickets become available to be redeemed. By default, this is set to 4 hours before the event begins. You can also turn on Tickets valid anytime if you want to be able to validate tickets at the gate immediately.

 

Venue information will be pulled directly from your school settings. However, if you have a unique venue for this event or a specific location at the venue, you can update it here. After making adjustments, you can hit Update to publish the changes live to your GoFan Page. 

 

Optional ​​​​​​​Settings

Under Event Visibitly, you can turn on Hide this event from the school's GoFan page. This will allow you to set a specific Publish date and Publish time.

 

If Tickets go on sale immediately when this event is added is turned off, you can specify when ticket sales start and end. Note setting an end time while the event is still going on will restrict your ability to sell on GoFan.co or Box Office.

 

Access and Promo Codes are optional, depending on your event needs. Click on Learn More for more information on how to take advantage of this feature.

 

The Event Alert bar will appear at the top of the GoFan.co event page. This can be any high-priority information. For example, ”Masks Required”.

 

Collecting additional information is an option to collect additional information when your customers purchase tickets. See the Collecting additional ticket information knowledge article for more information. 

 

Custom Descriptions

• Ability to customize your event page with images and robust text formatting to ensure that fans purchasing tickets have necessary and relevant information. Important to note that images should be no larger than ~1000px wide, as a larger image could cause performance issues on both the HQ and GoFan sites.
• You can define an Event Theme that appears on your GoFan event page.
• The description is a detailed description of your event. For now, it is text-based only, but you can contact our team if you need additional formatting.

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Pin to Top will put this event at the top of the Upcoming Events list on GoFan.

 

The Buyer Purchase Limit limits the number of tickets available per transaction. Fans can go through the funnel and complete multiple orders, but this limits the number of tickets per order.

 

Setup Ticket Types

Ticket Availability is the total amount of tickets you want to sell for the event. If you don’t want to limit capacity, choose Unlimited tickets.

 

Click Add Ticket Type and fill in the ticket information. Please note Attendee pays fee is turned on by default. Turn this off if you would like the school to absorb the fee. The Allotment field is optional.

 

You will see the Box office ticket option only if your school is set up to sell tickets with GoFans cashless products. See Box Office Ticket Management if this is the case for your school. 

 

Optional ticket settings will allow you to define the start date and time for a specific ticket. You will also have the option to Set the maximum number of tickets a customer can purchase per order for the ticket.